e-Invoice Program
VA FSC Mandatory Electronic Invoice Submission
The Department of Veterans Affairs published a final rule in the Federal Register on November 27, 2012 to require contractors to submit payment requests in electronic form in order to enhance customer service, departmental productivity, and adoption of innovative information technology, including the appropriate use of commercial best practices. The rule is effective December 27, 2012. Federal Register - November 27, 2012
Vendor Electronic Invoice Submission Methods
Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods shown below.
VA FSC offers the following solutions for commercial electronic invoices:
- VA FSC Electronic Commerce Branch (ECB) – ANSI X-12 v5010 format
- VA FSC will provide the vendor an 810 v5010 Implementation Guide.
- To request the EDI direct to VA FSC ECB solution contact our Electronic Data Interchange (EDI) team at VAFSCEDIFinTeam@va.gov or by calling 512-460-5311
- Third party provider - Kofax/Tungsten Network – contracted by Veterans Affairs Financial Service Center (VA FSC) to assist with commercial electronic invoicing using a Web Form Application or an Integrated Solution (IS) for vendors who are not EDI capable.
- Invoices submitted through Tungsten Network are then sent directly to VA FSC ECB using an ANSI X12 v5010 810 format, for processing into the VA FSC payment system
- If you need additional information regarding the Tungsten Network solution please contact them directly at 1-877-489-6135 or contact them via email VA.Registration@Tungsten-Network.com
